Wedding Venue Checklist

BY Daniel H 4 Jun 2020

 Wedding Venue Checklist for Successful Show-Round

Finding the perfect wedding venue takes work. But it can be great fun if done right. A vital part of picking the right venue is doing show-rounds, and it’s important to have a wedding venue checklist in hand when doing these show-rounds.


This handy checklist will help you gather the information you’ll need to decide which is the best venue for you.

 Before you visit


Believe it or not, your “show-round” starts before you even set foot at any potential wedding venues. There are some questions you’ll need to answer before you start your actual visits.


  1. Get a quote

To narrow down your choices, get an accurate quote to find what fits your budget. Your final budget should take into account your target guest count, the time of year you plan to marry, among other things.


  1. Determine your venue’s capacity

You may already have a target guest count. Now you need to know for certain if the venue will be able to accommodate your guests.


  1. Explore your ceremony options

Find out if the ceremony and reception can take place at the same place. You’ll also need to find out any additional costs for reception, and the logistics.


  1. Find out about catering

Do they offer catering, or will you need to organize that yourself? What about bar services? Do they allow alcohol? Keep in mind that some venues don’t allow external catering, so it’s always good to ask.


 During the show-round


Now that you’ve narrowed down your list of potential venues, it’s time to have some fun! Here’s what you should be doing during your visits.


  1. Look behind the scenes

The location should be beautiful, but don’t stop there. Get a good look at the behind the scenes facilities like bathrooms, extra storage and parking.


  1. Discuss lighting 

Are open flame candles allowed? What about power outlets? How many are available and where are they located? Talk about your lighting plans with the wedding specialist.


  1. Talk about bad weather options

Especially if you’re planning an outdoor ceremony or reception, you’ll want to know if there’s a backup plan in case it rains.


  1. Ask about permits and licenses

Some areas require special permits for certain events, as well as for confettis and other props. And don’t forget to ask about liquor licenses.


  1. Discuss finances

Talk about deposits, payment options, refund policies and late fees. Do they offer bundle packages? What about opportunities for discounts?


Searching for a wedding venue can be super fun, if a bit time consuming. But your efforts will not be in vain. This list will get you through the most important parts of wedding venue show-rounds. 


Walk down the aisle at Casa Hotel, amidst 17th century architecture and summer gardens. Give us a call at 01252 749144 to learn more about our show-round options.